A while back it was determined that as a society we were going to go “paperless”. However, our paper didn’t get the memo. Instead we are now bombarded with mail, memos, files, magazines, newspapers and post it notes. On TOP of that we are now buried under emails and all types of digital clutter!
So, how do you stop the cycle and dig out of all of this? Well there are a few things you can do to reduce your email clutter.
First of all, consider giving yourself a blank slate. While you probably have some important things in your inbox, I guarantee it’s mostly useless items you’ve been hanging onto “just in case”. Create a folder that is labeled “archives” and dump all of the older items in there. As time goes on, if you need something, you still have it, but it’s out of your sight and is not creating visual clutter.
Next, install Sane Box. It’s a smart email program that moves things around FOR you. For example, junk emails, newsletters you don’t read or open and even email notifications (from Facebook and such). Instead of a row of never ending emails, Sane Box creates groupings for you that are easy to read, and even easier to digest. Sitting down at a computer with a few important emails already prioritized for you is much less over whelming and manageable than dozens and dozens of emails that all need to be sorted.
Thinks of Sane Box like an assistant who comes over to your desk and tosses all of the trash, files the important stuff and leaves the action items out for you to look at. Sounds pretty great right?
Sane Box learns your preferences as you use it. Simply mark an item as unimportant and then Sane Box will automatically make that classification for you. It’s like teaching that assistant new skills as time goes on:)
Below you can see an example of what an inbox looks like before and after using Sane Box. My husband has a TON of emails and while he would love to read and reply to each and every one, it’s just not possible. Sane Box brings the important thinks to the surface for him so they don’t fall between the cracks. He runs three companies so this is important and vital to success and productivity.
You can find out more about Sane Box on their website. This is a great tool for anyone who is busy, has too many emails and wants to get more done. Wait, that’s everyone 🙂